Access card and e-mail
The department is responsible for making sure you get an access card and an e-mail address (@nih.no).
Intranet and website
The name of NIHs intranet is Innersvingen (sharepoint). We recommend you spend some time on becoming familiar with both intranet and website.
Innersvingen is only accessible for employees at NIH. Here you will find information about
- Health - Environment - Safety ("HMS")
- Chief safety representative
- Minutes from meetings of the board and general meetings
- Minutes from "FL" (Rector, Pro-rector and Head of Departments)
- Minutes from "KFU" (Committee for Research Education)
- Unions
- Social/sport events and schedules
Some of the institutes also use Innersvingen for internal communication.
The website nih.no is accessible for everybody. As a doctorate candidate, in addition to the "PhD program pages"we recommend you specifically become familiar with the pages regarding:
- Research ethics
- Project administration
- Library
Doctorate agreement
The agreement will be prepared once KFU has confirmed enrollment at the doctorate program. The agreement specifies the doctorate period (start and finish), any compulsory work outside the doctorate project and your work place/affiliation. The agreement is prepared by and sent you by the Department of Academic Affairs (STA)
See template for doctorate agreement (pdf).
Main supervisor and, when relevant, co-supervisor will be appointed at the same time as your enrollment. Their role and responsibility will also be specified in the agreement.
Part A of the agreement must be signed by you and by the Head of Department, part B by you and supervisor (s). You are responsible for this. Then you send the agreement to STA for finalization (part A signed by head of STA).
For candidates employed outside NIH or with external funding, the agreement will include a part C that must be signed by you, a representative for the external part and NIHs Director.
Supervisor
Main supervisor and - when relevant - co-supervisor will be appointed at the same time as your enrollment. You will find more information in part B of the doctorate agreement and here: Supervisor - role and responsibility
Supervisors are appointed for the whole doctorate period.
For various reasons, Head of Department/supervisor may want to appoint a new supervisor. KFU may appoint a new supervisor, based on a proposal from Head of Department.
In case of a conflict between supervisor and candidate, department head is responsible for summoning both parties for a conversation. Head of Department must follow up on the matter and both parties have the right to present their views. If the situation cannot be solved, and one or more parties request that the agreement regarding supervision is cancelled, the matter should be presented to KFU. The leader of KFU will hear both parties views before a new supervisor is appointed by KFU.
HR
As a general rule, department head has also personnel administrative (HR) responsibility for you. However, if the department head is also appointed as your supervisor, personnel administrative responsibility will be transferred to another head of department. Practical questions regarding working hours, holiday, leave, and work plans should still be taken with department head.
Each scientific department has their own contact persons within Department for HR.
Leave and extended employment
See «Permisjon og forlenget tilsettelse» (in Norwegian) for various types of leave and reduced work hours.
PhD on Track
PhD On Track - here you can find information on several issues including literature search and how to assess the quality of a journal.
NIHSPO
All doctorate fellows enrolled at the doctorate program of NIH are automatically passive members of the NIHSPO (network for doctorate students and postdoctor fellows at NIH). Read more about NIHSPO here: NIHSPO - English